56 lines
2.2 KiB
Markdown
56 lines
2.2 KiB
Markdown
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---
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id: RISK-POL-0012
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type: legal-policy
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title: "E-invoicing"
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regime: "UStG §14 (as amended by the Wachstumschancengesetz), EN 16931, ViDA"
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status: active
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activates_when: "the estate is a German business receiving B2B invoices — already true"
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owner: risk-nexus
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written: "2026-08-20"
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cadence: instant
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clean_streak: 0
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last_checked: "2026-08-20T21:30:00Z"
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next_check: "2026-08-20T21:30:00Z"
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---
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# RISK-POL-0012 — e-invoicing
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**Active now, on the receiving side.** Since 1 January 2025 a German business
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must be **able to receive** a structured electronic invoice conforming to
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EN 16931 for domestic B2B transactions. That obligation had no transition
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period: the issuing obligations are phased, the receiving one was not.
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Issuing obligations phase in afterwards, with thresholds by turnover. The
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estate should assume it will be required to issue conformant invoices before it
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notices the deadline, because the receiving obligation arrived that way.
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## What it requires of systems
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- An inbox that accepts a structured invoice (XRechnung, or ZUGFeRD's hybrid
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PDF/A-3 carrying the XML) and does not treat it as an attachment to be
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eyeballed.
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- Storage of the **structured original**. A rendered PDF is not the invoice; a
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human-readable copy alongside it is not sufficient by itself.
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- Retention per `RISK-POL-0009` — eight years for the voucher, in the original
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format it was received in.
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## Where it bears on this estate
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`markitect` and `binect-js` handle document flows, and `rapp-qonto`/`fin-hub`
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touch payment and banking records. None of them is currently claimed to be the
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receiving point for statutory invoices, and **this policy does not assign that
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role** — naming the system that must satisfy this is the owning repo's
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decision, not the register's.
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What the register records is that the duty exists, is live, and currently has
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no named owner in the estate.
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## Evidence that would show this is met
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A demonstrated receipt and archival of an EN 16931 invoice, retained in its
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structured form, retrievable at eight years.
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Not established. If a supplier sends one tomorrow, nobody here can say what
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happens to it — which is a small, ordinary, entirely fixable gap, and exactly
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the kind that only becomes visible when it is written down.
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