---
id: VERGABE-WP-0019
type: workplan
title: "Admit the first invited company pilot with protected access and recoverable data"
domain: communication
repo: vergabe-teilnahme
status: active
owner: the-custodian
topic_slug: vergabe-teilnahme
created: "2026-09-11"
updated: "2026-09-11"
related: [VERGABE-WP-0018, RAPPS-WP-0014, HFACT-WP-0001]
---

# Invited company pilot

## Confirm the bounded customer milestone

```task
id: VERGABE-WP-0019-T01
status: done
priority: high
assignee: the-custodian
```

User decision on 2026-09-11: start with an invited pilot, one company and several
users, manually onboarded. Pricing is a later improvement and is not an entry
gate. Use the existing single-company product: each admitted company has an
isolated deployment, database and data volumes. All active company members can
collaborate on the company's tenders; the existing v1 domain approval roles
remain descriptive. Django staff/superuser administration remains restricted.
External partners remain data objects. No public registration or shared-app
multitenancy is introduced.

Product readiness proceeds alongside the governed factory runtime. It does not
wait for the fourteen-day factory value study. VERGABE-WP-0018-T03 retains the
separate claim that the factory can produce and deliver the customer release;
HFACT-WP-0001-T05 still needs a natural governed worker trace.

## Require invited access across the UI and uploaded documents

```task
id: VERGABE-WP-0019-T02
status: done
priority: high
assignee: the-custodian
```

Use Django's default-deny login middleware with explicit health/login exemptions,
German login and password-change forms, CSRF-protected POST logout, and full-page
reauthentication for expired HTMX sessions. Protect uploaded files in production
and development, serve private attachments only within MEDIA_ROOT, and keep
operational issue state outside that downloadable root. Do not cache company
responses. Inactive users lose existing session access; ordinary members do not
gain Django administration privileges.

The 12 access regressions initially produced 9 failures, including actual
anonymous tender read/create. After the fix all 94 application tests pass
locally and in the existing container target; Vite assets build, 139 static
files collect, and migration drift is absent. New/changed access modules pass
Ruff. Source acceptance is not native customer admission.

## Publish and prove the isolated deployment and recovery contract

```task
id: VERGABE-WP-0019-T03
status: progress
priority: high
assignee: the-custodian
depends_on: [VERGABE-WP-0019-T02, RAPPS-WP-0014-T02, RAPPS-WP-0014-T03]
```

RAPPS-WP-0014 owns exact image/chart/host/namespace/database/Secret binding,
persistent media plus distinct issue-facade state, isolated restore rehearsal,
and rollback. The customer app owns live CI and immutable release evidence.
Obtain the exact company, user count, hostname and empty-vs-existing data choice
from the user; no password or user list is required in public work records.
The historical vergabe_db is not disposable and must not be overwritten.

On 2026-09-11 the checked Railiance cluster contains neither the historical
vergabe-teilnahme namespace nor any Deployment whose name/image contains
vergabe/teilnahme. Treat the old runbook as historical intent, not a live return.
Native placement and existing data inventory remain required before cutover.

## Accept onboarding, collaboration, recovery and support with pilot users

```task
id: VERGABE-WP-0019-T04
status: wait
priority: high
assignee: the-custodian
depends_on: [VERGABE-WP-0019-T03]
blocking_reason: "Await admitted company deployment, immutable release and demonstrated restore; company/host/data selection is pending."
```

Product acceptance: Bernd Worsch and the named company contact. Verify two
separate ordinary-user accounts can sign in, change passwords, create a tender
and lot, collaborate on tasks, upload/download a document, record a v1 domain
approval and submission, and report feedback. Verify anonymous access and a
revoked user fail, health remains available, and pod replacement preserves all
three data stores. Restore a backup into an isolated destination and repeat the
workflow without touching the live database. Record operator/support contact,
incident route, backup cadence/retention and demonstrated recovery time. Use
manual account creation/reset/deactivation through the admitted operator path;
never seed development accounts or put credentials in logs/workplans/chat.

A successful invited pilot does not claim shared multitenancy, paid subscriptions,
HA or autonomous production release. Pricing is outside this milestone and will
need a later explicit product decision.