coulomb-social/workplans/CSOC-WP-0010-platform-email-facilities.md

id	type	title	domain	repo	status	owner	topic_slug	created	updated	state_hub_workstream_id
CSOC-WP-0010	workplan	Platform email communication and personal account recovery	communication	coulomb-social	active	codex	coulomb-social	2026-10-06	2026-10-06	c0aa46eb-8266-58d4-92a7-3e4e78f5c90b

User milestone

You receive a requested password-reset message from platform@coulomb.social, recover your existing tegwick account privately, and sign in to the new app. Platform invitation/notification flows then have a governed reusable sender, observable failures and a clearly owned reply inbox. Each flow gets explicit user acceptance before productive use. This is not a campaign-mail system.

First dependency: CSOC-WP-0008-T11. Deployment and mailbox-provider changes belong to NetKingdom, email-connect and railiance-platform, not this product repo. Current evidence: docs/release/platform-email-2026-10-06.md.

Establish mailbox and reusable delivery evidence

id: CSOC-WP-0010-T01
status: done
priority: high
state_hub_task_id: "dff23ff3-e07d-5221-bb4d-52a15becf7f2"

Fresh read-only inspection: email-connect1/1 healthy, /healthz200, runtime SecretSynced, sender forgejo@coulomb.social. platform@coulomb.social existing owner custody has recorded September28 native SMTP/auth and provider-accepted test; telemetry projection currently SecretSynced. This does not prove a fresh inbox receipt or inbound operation.

Connect password reset to platform mailbox

id: CSOC-WP-0010-T02
status: done
priority: high
state_hub_task_id: "caae9504-25e7-583a-8f62-c5d604f11b71"

NK-WP-0047 and RPF-WP-0052/CCR-2026-0035 prepare native Authelia SMTP, TLS verification, scoped ESO password-file mount and fixed consumer admission. Implement and test without credentials in code. Obtain exact founder live go/attended owner admission; validate runtime and deploy. Existing deployment approval does not authorize mailbox-access changes.

Prove personal recovery and sign-in

id: CSOC-WP-0010-T03
status: done
priority: high
state_hub_task_id: "929d6200-f060-5fa0-a324-f15da252b2ca"

User requests a NEW reset for tegwick after SMTP activation, receives mail at the existing directory email, sets a password privately, and completes app.coulomb.social login. Confirm inbox receipt separately from provider acceptance; keep reset URLs, tokens, passwords and private mail content out of Git/Hub/chat. Close CSOC-WP-0008-T11 only after user acceptance.

Establish shared platform notification delivery

id: CSOC-WP-0010-T04
status: todo
priority: high
state_hub_task_id: "ca41be06-3611-5647-b469-4f89f56f77f9"

Extend existing email-connect with explicit caller identities, approved templates, per-caller limits, idempotent retries, suppression/bounce handling and redacted delivery states. Replace forgejo sender with platform identity only through reviewed custody and rollout. Reuse native SMTP for authentication messages, HTTP notification API for supported application templates; do not widen current user-engine-only ingress globally.

Establish reply and mailbox operations

id: CSOC-WP-0010-T05
status: todo
priority: high
state_hub_task_id: "d9e165d9-dd0b-54c2-bda1-bd314b999b5b"

Confirm who owns/reads platform inbox, reply routing, monitored bounces, inbound IMAP/provider access, retention and support procedure. Verify domain MX/SPF/DKIM/DMARC and actual inbox receipt with the provider owner. Mailbox existence or SMTP AUTH is not inbox access proof. No unsolicited mailbox scans or automatic response sends.

Register communication use cases and regression checks

id: CSOC-WP-0010-T06
status: todo
priority: high
state_hub_task_id: "97a2da91-debe-5ce2-9b68-1965a5c5abfe"

Catalogue password reset, verification/invitation, and future user-approved notifications. Use synthetic transport fixtures; test authorized caller, invalid recipient/template, retry/idempotency, provider failure and token redaction. ReichelAg protocol distribution remains manual clipboard/email unless the user separately chooses app sending.

Exact live activation decision: d95b4c9f-30a3-4ed6-b18f-d1b9fa20d84e; no runtime activation/mail send.

Activation approved and infrastructure objects applied on2026-10-06. Backup Job csoc-authelia-pre-smtp-20261006 succeeded. Attended OpenBao owner admission receipt absent; SecretStore reports missing role. Authelia notifier/mount not changed and server healthy. T02 remains progress, not awaiting permission. Receipt: docs/release/platform-email-activation-2026-10-06.md.

SMTP activation completed on 2026-10-06: attended helper verified/authenticated, scoped store/projectionReady, native configuration Job succeeded18:31:49Z, reviewed notifier/mount rollout generation 28 healthy1/1; public auth/app/issuer and full authorization handoff pass. T02 done; T03 waits actual reset inbox/recovery and personal signin. Receipt: docs/release/platform-email-active-2026-10-06.md.

User acceptance update: fresh reset email arrived (user confirmation). Login then reaches app HTTP500. Inbox delivery is accepted; full personal app sign-in remains open. See docs/release/personal-login-500-2026-10-06.md. T03 stays wait for post-correction interactive acceptance, not mail-provider readiness.

Final personal acceptance — 2026-10-06

User confirmed fresh reset-email receipt, then after revision11 URL correction confirmed: “I reach my workspace.” Personal sign-in acceptance is complete. No password/reset token/private protocol was requested or recorded.